7 Easy Rules of Effective Communication

I believe to have effective and persuasive communication is a skill, which one can learn.

In order to learn the 7 Easy Rules of Effective Communication, you should first know what is communication? “Communication” is when you had a voice conversation with your friend, a text sent on WhatsApp or in a presentation, where you seek to engage the other person or persons to share information. Communication is sent by one to another to be understood by the receiver in the same way as it was intended to be conveyed. This seems the simple process is otherwise very complex and dynamic.

Why we communicate? In any sort of relationship personal or professional, the basic aim is to express our feeling, thoughts and ideas to others, which might be intended to achieve a certain benefit, need or demand. The communication could either be verbal or non-verbal or both. In any communication, the importance of non-verbal communication, which includes written communication, body language, facial expression, tone, demeanor, attitude, etc. is more as it provides more accurate information than verbal communication.

We all communicate, which are part of our daily life. However, to achieve effective and persuasive communication is the goal of everyone. In modern days communication skills are important in every aspect of life be it personal or business.

I believe to have effective and persuasive communication is not something inherent but is a skill, which one can acquire and learn. There are 7 important communication behaviors one must have to make effective and persuasive communication, which are:

1. What you say, you should have the clarity of thoughts and concept;
2. What you say, you must  always be aware of Situation and context, when you walk into the room;
3. What you say,  must always have something valuable to the Listener;
4. What you say, you must be brief and conscious of speaking things relevant to it;
5. What you say, must bring an impact on the life of the Listener.  
6. What you say, you must also have the courage to sit back and listen to people, who were listener at first instance;
7. What you say, focus on body language, expression and voice modulation.

What you say, you should have the clarity of thoughts and concept;

The clarity of thought and concept requires that you should be well-read. One can not ignore the importance of being well-read. Unless one is well-read and studied the subject in-depth one cannot communicate with clarity in facts and concepts. Such clarity of thought and concept enabled one to put across his/her thoughts and emotions clearly to the listener. The lack of ambiguity facilitates a proper response. It forces the listener to act in your best interests.

What you say, you must  always be aware of Situation and context, when you walk into the room;

If my listeners are seeking information on skills and techniques of effective communication and I delve upon a subject of Technology, which has no relevance to the situation or context. The result is obvious, there would no effective communication much less normal communication.

One should have prior knowledge of the genre of Listener, the situation and the context on which one is expected to speak of.

What you say,  must always have something valuable to the Listener;

You are always expected to giving some exciting thoughts, insights, and purposeful information, which is worth listening to. Therefore, you must have a focus on giving something valuable to the Listener. But to say something, doesn’t mean to say anything. Don’t speak unless you see any worth in what you say.

Half the world is composed of people who have something to say and can’t, and the other half who have nothing to say and keep on saying it…   by Robert Frost from Civilization’s Quotations: Life’s Ideal

Endorsing the value of effective communication, which should have some value and relevant to the context, there is an Urdu couplet by Nawaz Deobandi, which goes like this…

“Aisi Waisi Baaton Se Toh, Kahmoshi Hee Behtar Hei.

Ya Phir Aisi Baat Karo Joh, Kahmoshi Se Behtar Ho.”

What you say, you must be brief and conscious of speaking things relevant to it;

Brevity is an important attribute to effective and persuasive communication. It is always advisable to make things simpler. Endeavor to keep less relevant things aside and reduce to the extent necessary to communicate.

What you say, must bring an impact on the life of the Listener.  

The modern age idea of mirroring the listener to relate and make effective communication could be one strategy but the importance of content and story told relating to the listener can not be ignored. There is no point in talking about things, which are not relevant to the listener and the listener fails to relate it to his/her experience or life.

What you say, you must also have the courage to sit back and listen to people, who were listener at first instance;

It’s not only when you stand up and speak that you need courage. Even to sit back and listen to people need a lot of courage. You need the courage to fight back with your ego.

When you are more intelligent and educated it is difficult to sit back and listen to people. However, there could be no effective communication unless the Listener believes that he/she has been heard and understood.

What you say, focus on body language, expression and voice modulation.

A friendly tone and positive body language bring more trust. The more they trust, it would help in easy and better communication. Being friendly in approach should be the first focus to have good communication. When you praise the Listener and have a friendly approach through your non-verbal communication all doubts and barriers are automatically removed.

“When the trust account is high, communication is easy, instant, and effective.”- Stephen R. Covey, The 7 Habits of Highly Effective People

I would also suggest not to speak negatively. Find out ways, to say even negative things positively. For eg.:

“We are closed on Sunday”. It could also be said positively.

“We are open from Monday to Saturday”.

Give at least a minute and think about, would you be incorporating these things in your life consistently. It won’t be easy but would help you to makes things better in life.

The Author, Legal Mind Ajit Kumar, is a Divorce Coach, Family Mediator and an expert in conflict resolution besides being a practicing Divorce/Family Lawyer. If you are in a dysfunctional marriage and looking for a quick divorce, visit our website https://medvorce.com for a free registration by creating an account to find if you are qualified for a mutual and uncontested divorce.

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